Contract Accounting & Grant Compliance

• Track and monitor spending on federal, state, and local contracts (e.g., SAMHSA, HOPWA, Ryan White, DHCS, County of San Diego)

• Ensure costs are allowable, allocable, and reasonable in compliance with funder regulations

• Maintain documentation for grant reporting and reimbursement requests

• Collaborate with program managers to align spending with budgets

• Assist with the preparation and timely financial reports to funders and leadership

• Ensure organization is following federal, state, and local contract employee training requirements including working with staff to obtain necessary training/certifications

• Assist in timely and accurate filing of monthly, quarterly, and annual programmatic reports to funders and regulators

• Collaborate with auditors for workers’ compensation, payroll, as well as In-Depth Invoice Reviews and site visits

• Assist in preparation of monthly and quarterly financial statements

• Support annual independent audit and federal Single Audit (2 CFR Part 200)

• Assist in overseeing overall grant management and success, contract execution, and budget and contract amendments

Internal Controls & Process Improvement

• Assist with policies and procedures remain current with changing government and funding regulations

• Help develop and enforce accounting policies and procedures

• Monitor internal controls and recommend enhancements

• Manage agency-wide information technology, including working with the contracted Managed Services IT vendor as well as maintaining employee training platforms (RELIAS and Paylocity)

• Assist with payroll journal entries and cost allocations

Operational Support

• Assist with preparation, tracking, and submission of expense reports, reimbursement requests, and related supporting documentation

• Supports leadership with document preparation, meeting materials, and other administrative tasks to advance departmental and organizational priorities

• Maintain organized records, files and administrative systems related to operational, bill, and leadership support functions

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, or related field

• Minimum 3–5 years of nonprofit accounting experience

• Familiarity with federal grant compliance (2 CFR Part 200, OMB Uniform Guidance)

• Strong knowledge of GAAP

• Experience with accounting software (e.g., NetSuite, MIP, or similar)

• Advanced Excel skills (pivot tables, vlookup, etc.)

• Excellent attention to detail and organizational skills

• Current CPR/First Aid Certification (or within 90 days of hire)

• Strong interpersonal and communication skills, with the ability to instruct and guide trainees of varying skill levels

• Successful completion of a criminal background check

Environmental Factors and Conditions/ Physical Requirements

• Work primarily in a climate controlled environment with minimal safety/health hazard potential

• Office environment, exposure to computer screens for lengthy periods of time

• May require occasional evening and weekend work

• This position may occasionally lift and/or move more than 25 pounds

Benefits Package

Stepping Stone is proud to offer a generous benefits package for full-time employees, representing the potential additional $10,000+ on average per full-time employee above base pay, including but not limited to:

• Health Premiums company paid, including Acupuncture and Chiropractic

• Dental & Vision company paid

• Flexible Spending Accounts (Health Care & Dependent Care)

• Generous paid time off – sick & vacation

• Employee Assistance Program

• 403(b) Retirement Employer Match up to 5%

• 15 Paid Holidays, including floating holidays

• Life/AD&D Insurance company paid

• Long Term Disability Insurance company paid